Privacy policy

1. Introduction

This Privacy Notice explains how OMS Subsea Limited (“we”, “us”, “our”) collects, uses, and protects your personal data when you use our training platform (“Site”).

This platform (“Site”) is operated by OMS Subsea Limited (“we”, “us”, “our”) as the primary contracting entity, on behalf of OMS Subsea LLC and OMS Guyana Inc., together referred to as “OMS Subsea” and its affiliated companies. 

By using this platform, you acknowledge that you have read and understood this Privacy Notice.

2. Who We Are

OMS Subsea Limited
Company Number: 16299899

Registered Office:
C/O Brabners LLP
100 Barbirolli Square
Manchester
England
M2 3BD

OMS Subsea Limited acts as a data controller for the operation of this platform.

In some cases, we may also process personal data on behalf of affiliated organisations or employers who act as separate data controllers.

Where we process data on behalf of an employer or organisation, that organisation remains responsible for determining how your personal data is used.

3. What Information We Collect

  • Name
  • Date of Birth
  • Home Address
  • Email address
  • Next of Kin
  • Job title / position
  • Employer (company name)
  • Phone number (if provided)

Training and system data:

  • Training records and course progress
  • Assessment results, competency and certification data

Automatically collected data:

  • Login activity
  • IP address
  • Device/browser information
  • Usage logs

We do not process special category (sensitive) personal data through this platform.

4. How We Collect Your Data

We collect data:

  • Directly from you
  • From your employer or organisation
  • Through your use of the platform
  • Automatically via system logs

5. How We Use Your Data

We use your data to:

  • Create and manage your account
  • Provide access to training and assessments
  • Track training, competency, and certification
  • Report progress to your employer
  • Maintain platform security and integrity
  • Support audits, compliance, and investigations
  • Comply with legal obligations

6. Legal Basis for Processing

We process personal data in accordance with the General Data Protection Regulation (UK GDPR) under the following lawful bases:

  • Contract  – where processing is necessary to deliver training services
  • Legitimate interests – to administer training, ensure compliance, and maintain system security
  • Legal obligation – where required by law or regulators

7. Sharing of Personal Data

We may share your data with:

  • Your employer
  • OMS Subsea affiliated companies
  • Assessors, verifiers, and administrators
  • IT and hosting providers (acting under contract)
  • Auditors, regulators, or legal authorities where required

We do not sell personal data.

8. International Data Transfers

As OMS Subsea operates across multiple regions, your data may be accessed or processed outside the UK.

Where this occurs, appropriate safeguards are applied to ensure your data remains protected in line with applicable data protection laws.

9. Data Retention

We retain data only as long as necessary:

  • Training records: 6 years
  • User accounts: up to 3 years after inactivity
  • System logs: up to 3 years

Retention periods are subject to periodic review.

When data is no longer required, it will be securely deleted, anonymised, or archived.

10. Security

We take appropriate technical and organisational measures to protect your data, including:

  • secure access controls and authentication
  • role-based permissions
  • encrypted connections
  • system monitoring and logging
  • regular software updates
  • secure hosting

While we take reasonable steps to secure your data, no system can be guaranteed to be completely secure.

11. Cookies

This platform uses essential cookies required for its operation, including:

  • maintaining user login sessions
  • remembering user preferences
  • supporting platform functionality

These cookies are necessary for the platform to function and cannot be disabled without affecting usability. For example, the platform uses session cookies to maintain login state between pages.

12. Consequences of Not Providing Data

You are not legally required to provide your personal data. However, if you do not provide the necessary information, we may be unable to:

  • create your account
  • provide training services
  • record qualifications or competencies

13. Your Rights

Under UK data protection law, you have the right to:

  • access your personal data
  • correct inaccurate or incomplete data
  • request deletion (where applicable)
  • restrict or object to processing
  • request transfer of your data
  • lodge a complaint with the UK Information Commissioner’s Office (ICO)

14. Exercising Your Rights

Requests relating to your personal data should be made using your normal organisational contact route or by contacting us directly.

We may need to verify your identity before responding.

15. Contact Details

OMS Subsea Limited
Bluesky Business Space
Westpoint House
Prospect Road
Westhill
AB32 6FJ.

Data Protection Contact: Email: info@oms-subsea.com

16. Complaints

If you are not satisfied with how your data has been handled, you can contact: Information Commissioner’s Office (ICO) You may also contact us first so we can attempt to resolve the issue.

 

17. Updates to This Notice

We may update this Privacy Notice from time to time.

Where appropriate, users may be required to review and accept updated versions before continuing to use the platform.

 

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