List of active policies

Full policy

2. Acceptance of Terms

By accessing or using our Site, you agree to be bound by these Terms and Conditions and our Privacy Policy. 

If you do not agree to these Terms, you must not use our Site.

3. Our Services

We provide an online platform for:

• training courses;
• assessments;
• tracking user progress and qualifications;
• issuing certificates or records of completion.

We may update, change, suspend, or withdraw any part of the Site at any time without notice.

4. User Accounts

To access certain features, you may be required to create an account.

You agree to:

• provide accurate and complete information;
• keep your login details secure and confidential;
• not allow any other person to access or use your account;
• notify us immediately of any unauthorised access or suspected security breach.

We may suspend or terminate your account if you breach these Terms.

5. Acceptable Use

You may use the Site only for lawful purposes and in connection with your training or authorised activities.

You must not use the Site:

• in any way that breaches any applicable local, national or international law or regulation;
• in any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect;
• to upload, submit or share any material that does not comply with the content standards below;
• to transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material (spam);
• to knowingly transmit any data or upload any material that contains viruses or other harmful programs designed to adversely affect systems or data;
• to attempt to gain unauthorised access to any part of the Site, user accounts, systems or networks, or to carry out any activity that may constitute an offence under the Computer Misuse Act 1990;
• to interfere with, damage or disrupt any part of the Site or any system, including through denial-of-service attacks or similar activity;
• to impersonate any person or misrepresent your identity.

You also agree not to reproduce, duplicate, copy, or re-sell any part of the Site unless authorised.

We may monitor use of the Site where necessary and will determine, in our discretion, whether there has been a breach of these Terms.

5.1 Content Standards

These content standards apply to any material which you upload, submit or share on our Site (“Contributions”).

Contributions must:

• be accurate (where they state facts);
• be genuinely held (where they state opinions);
• comply with applicable law.

Contributions must not:

• contain material which is defamatory, obscene, offensive, hateful or inflammatory;
• promote violence or discrimination;
• infringe any copyright or other rights of any person;
• be likely to deceive or mislead;
• promote illegal activity;
• impersonate any person or misrepresent your identity;
• contain confidential or sensitive information without proper authority.

We reserve the right to remove any content that breaches these standards.

6. Training, Assessments and Certifications

Our Site provides training and assessment tools, but:

• completion of a course does not guarantee competence, professional qualification, or employment;
• certificates issued by the Site reflect completion based on our system records only;
• we do not guarantee that third parties (including employers or regulators) will recognise or accept any certification;
• users must not falsify results, impersonate others, or complete training on behalf of another person.

We reserve the right to revoke certifications where misuse or breaches are identified.

7. Intellectual Property

All content on the Site, including:

• training materials;
• course content;
• assessments;
• text, graphics, and software;

is owned by or licensed to us and is protected by intellectual property laws.

You are granted a limited, non-exclusive, non-transferable licence to use the Site for personal training purposes only.

You must not:

• copy, distribute, or reproduce content;
• use content for commercial purposes;
• modify or create derivative works from the content.

without our prior written consent.

8. Availability of the Site

We do not guarantee that the Site will always be available, uninterrupted, secure, or free from bugs or viruses.

We are not responsible for the content or availability of external websites linked from the Site.

We may suspend, withdraw, or restrict access to all or part of the Site for:

• maintenance;
• updates;
• security reasons;
• operational reasons.

9. Limitation of Liability

Nothing in these Terms excludes or limits liability where it would be unlawful to do so, including liability for:

• death or personal injury caused by negligence;
• fraud or fraudulent misrepresentation;
• breach of your statutory rights under the Consumer Rights Act 2015.

To the extent permitted by law, we exclude all implied conditions, warranties, representations or other terms that may apply to the Site.

We will not be liable for:

• loss of profits, sales, business, or revenue;
• business interruption;
• loss of anticipated savings;
• loss of business opportunity, goodwill or reputation;
• any indirect or consequential loss or damage.

We are not responsible for:

• reliance placed on training content or certification outcomes;
• decisions made by employers or third parties based on data from the Site;
• loss or corruption of data, except where caused by our failure to use reasonable care and skill.

10. Termination

If you breach these Terms, we may take such action as we deem appropriate, including:

• issuing a warning;
• removing or restricting access to any content you have uploaded;
• suspending or disabling your account;
• temporarily or permanently withdrawing your right to use the Site;
• reporting any unlawful activity to relevant law enforcement authorities.

We may take the above actions immediately where:

• you breach these Terms; or
• we reasonably believe your use poses a security or legal risk.

Where your access is terminated, your right to use the Site will cease immediately.

11. Privacy

Your use of the Site is also subject to our Privacy Policy, which explains how we collect and use your personal data.

12. Changes to These Terms

We may revise these Terms at any time by updating this page.

You are expected to check this page from time to time. Continued use of the Site constitutes acceptance of any changes.

13. Governing Law

These Terms are governed by the laws of Scotland.

Any disputes arising in connection with these Terms shall be subject to the exclusive jurisdiction of the Scottish courts.

14. Contact

If you have any questions about these Terms, please contact: info@oms-subsea.com

Acceptance:

By using this Site, you confirm that you have read and agree to these Terms and Conditions.

Full policy

2. Who We Are

OMS Subsea Limited
Company Number: 16299899

Registered Office:
C/O Brabners LLP
100 Barbirolli Square
Manchester
England
M2 3BD

OMS Subsea Limited acts as a data controller for the operation of this platform.

In some cases, we may also process personal data on behalf of affiliated organisations or employers who act as separate data controllers.

Where we process data on behalf of an employer or organisation, that organisation remains responsible for determining how your personal data is used.

3. What Information We Collect

• Name
• Date of Birth
• Home Address
• Email address
• Next of Kin
• Job title / position
• Employer (company name)
• Phone number (if provided)

Training and system data:

• Training records and course progress
• Assessment results, competency and certification data

Automatically collected data:

• Login activity
• IP address
• Device/browser information
• Usage logs

We do not process special category (sensitive) personal data through this platform.

4. How We Collect Your Data

We collect data:

• Directly from you
• From your employer or organisation
• Through your use of the platform
• Automatically via system logs

5. How We Use Your Data

We use your data to:

• Create and manage your account
• Provide access to training and assessments
• Track training, competency, and certification
• Report progress to your employer
• Maintain platform security and integrity
• Support audits, compliance, and investigations
• Comply with legal obligations

6. Legal Basis for Processing

We process personal data in accordance with the General Data Protection Regulation (UK GDPR) under the following lawful bases:

• Contract  – where processing is necessary to deliver training services
• Legitimate interests – to administer training, ensure compliance, and maintain system security
• Legal obligation – where required by law or regulators

7. Sharing of Personal Data

We may share your data with:

• Your employer
• OMS Subsea affiliated companies
• Assessors, verifiers, and administrators
• IT and hosting providers (acting under contract)
• Auditors, regulators, or legal authorities where required

We do not sell personal data.

8. International Data Transfers

As OMS Subsea operates across multiple regions, your data may be accessed or processed outside the UK.

Where this occurs, appropriate safeguards are applied to ensure your data remains protected in line with applicable data protection laws.

9. Data Retention

We retain data only as long as necessary:

• Training records: 6 years
• User accounts: up to 3 years after inactivity
• System logs: up to 3 years

Retention periods are subject to periodic review.

When data is no longer required, it will be securely deleted, anonymised, or archived.

10. Security

We take appropriate technical and organisational measures to protect your data, including:

• secure access controls and authentication
• role-based permissions
• encrypted connections
• system monitoring and logging
• regular software updates
• secure hosting

While we take reasonable steps to secure your data, no system can be guaranteed to be completely secure.

11. Cookies

This platform uses essential cookies required for its operation, including:

• maintaining user login sessions
• remembering user preferences
• supporting platform functionality

These cookies are necessary for the platform to function and cannot be disabled without affecting usability. For example, the platform uses session cookies to maintain login state between pages.

12. Consequences of Not Providing Data

You are not legally required to provide your personal data. However, if you do not provide the necessary information, we may be unable to:

• create your account
• provide training services
• record qualifications or competencies

13. Your Rights

Under UK data protection law, you have the right to:

• access your personal data
• correct inaccurate or incomplete data
• request deletion (where applicable)
• restrict or object to processing
• request transfer of your data
• lodge a complaint with the UK Information Commissioner’s Office (ICO)

14. Exercising Your Rights

Requests relating to your personal data should be made using your normal organisational contact route or by contacting us directly.

We may need to verify your identity before responding.

15. Contact Details

OMS Subsea Limited
Bluesky Business Space
Westpoint House
Prospect Road
Westhill
AB32 6FJ.

Data Protection Contact: Email: info@oms-subsea.com

16. Complaints

If you are not satisfied with how your data has been handled, you can contact: Information Commissioner’s Office (ICO) You may also contact us first so we can attempt to resolve the issue.

 

17. Updates to This Notice

We may update this Privacy Notice from time to time.

Where appropriate, users may be required to review and accept updated versions before continuing to use the platform.